When it comes to managing your event, every detail counts, especially when it involves who’s walking through the door.
Session scanning brings clarity, control, and confidence to your event operations. It’s a smart, efficient way to manage access, improve attendee experience, and keep your event running smoothly.
Track Attendance for CPD Accreditation
Many events offer Continuing Professional Development (CPD) or similar points for attending specific sessions. Scanning attendees in and out provides verified attendance records, making it easy to issue CPD points or certificates post-event without any additional admin.
Smarter access, greater security
Access control scanning instantly confirms whether an attendee is entitled to enter a particular session or function – be it a ticketed workshop, an invite-only dinner, or a high-profile, confidential discussion.
By ensuring only authorised individuals gain access, it eliminates guesswork at the door while maintaining a secure and professional event environment.
For high-security or sensitive events, session scanning can go beyond access control by integrating with cybersecurity measures. One such feature is the ability to void a previously printed name badge, instantly deactivating the attendee’s unique QR code. This ensures that if a badge is lost, stolen, or duplicated, it will no longer scan green or grant access. It’s an added safeguard that prevents unauthorised entry, particularly useful for events where privacy, confidentiality, or guest safety is paramount.
No Badge? No Problem.
For guest attendees, there’s no need for a name badge, they simply present their unique QR code for scanning at the door. It’s quick, paperless, and secure.
Real-Time Insights That Inform the Future
Real-time scanning provides live headcounts as guests enter the room, giving you immediate visibility for managing capacity, meeting health and safety requirements, and identifying which sessions are attracting the biggest crowds.
But the value doesn’t stop there. This data also helps shape future events. By analysing attendance patterns, peak traffic times, and underutilised spaces, organisers can make smarter decisions around scheduling, room allocations, and content planning.
Boost Onsite Efficiency and Reduce Bottlenecks
By deploying scanning at the entry points of sessions and functions, you reduce manual check-ins, avoid queues, and minimise staff intervention. This improves the flow of attendees and allows your onsite team to focus on assisting guests rather than managing paperwork or lists.
Smooth Last-Minute Changes
Last-minute attendee swaps or on-the-day registrations? Real-time scanning integrates with your central system, so updates reflect immediately. No need to print new lists, simply scan the new QR code and move on.
Demonstrate Professionalism to Sponsors and Stakeholders
Accurate attendance tracking allows you to report real engagement figures to sponsors and partners, a compelling value-add when demonstrating ROI or negotiating future partnerships.
Whether you’re managing breakout sessions, workshops, or gala dinners, onsite scanning gives you the visibility and control you need without slowing things down.
