The accreditation process from application to pass production for a major event, provides stakeholders, attendees, media and guests a first impression of the professionalism and conduct of the event and its organisers.
Accreditation at a Glance
Accreditation is used to achieve and manage highly secure major events and their requirements. Accreditation can be used to:
- Obtain accurate attendee demographics, identification and verification
- Manage allocation of exclusive registrations for VIP’s or in accordance with limited capacity
- Assurance of legitimate and security screened workforce, media and guests
- Determine access privilege through venues and secure areas.
There are various levels of accreditation, in accordance with the security requirements of the event. This can include invitation only attendance for VIP’s, photo identification credentials, international delegation management and incorporation of technology such as RFID or NFC.
The accreditation system needs to be a robust and highly secure platform to obtain, manage and disseminate critical attendee details to various stakeholders.
The system is most important during the lead up to the event, where it is used perform the following key duties:
- Capture and store personal information
- Review information and approve or deny attendees for further accreditation stages
- Produce reports for police, immigration and clearance checks
- Produce accurate attendee reports for event planning
- Produce personalised and secure correspondence
- Produce data for secure credentials
Depending on the level of security required onsite, different zones can be set up which align with attendee credentials and pre-approved access, restricting or granting them access to these zones.
Zones can include access for specific categories of attendees including government ministers and officials, media, volunteers, staff etc.
The zones can be managed from a low-risk scale of visual identification of credentials to match the attendee, to high-risk scale with RFID embedded credentials and gateways at entry to all zones.
Credentials, or commonly known as name badges, are produced according to the security requirements of the event. At a minimum, accreditation credentials are typically full colour A6 size badges (with branded lanyards) containing key demographic details in easy-to-read formats, from a distance and during day and night.
They are durable material of waterproof stock and can include photo identification, QR or barcodes, RFID chip embedded plastic cards and holograms.
Credential production can be one of the most time consuming aspects of the accreditation process and can begin months in advance of the event.